Choosing the right catering company is the first step to successfully serving alcohol and food at a private or corporate event. They retain the proper licenses, permits, training, and resources to responsibly and legally service alcohol at a party. Once the caterers are chosen, there are still a few more steps to take when it comes to serving alcohol for a large group event or celebration. Here are some topics to consider when putting a plan together:
• Estimate Head Count
• Determine the Budget
• Set a Time and Date
• Choose a Location
• Determine the Theme (optional)
Once these topics have been fully discussed and agreed upon, the fun can begin! Choosing the alcohol selections, pairings, and service-style for an event is always the exciting and best part to planning a party! You can be as creative as you like, and choose from an infinite assortment of liquors, sherries, beers, wines, champagnes, and more! Here is a basic guide to choosing professional alcohol service that’s right for your special event or gathering:
Type of Bar
What type of bar do you want available to guests at your event? One doesn’t usually realize there are a few different ways to cater alcohol at parties. Examples:
Beer and Wine Bar – These bars will only serve choice beers and wines picked out by the host, you, or organizer of the event. This is a more economical choice if the budget is slim but alcohol is a must for your event.
Full Bar – This is the pricier option, but the more fun option, none-the-less. This bar gives you all the advantages of a real bar in an actual restaurant or club. They serve everything from margaritas to Manhattans.
Dry Bar – This is the cheapest option for your large group catering event, because it means there is NO BAR. This is more prevalent for school and church functions.
Number of Bars
Most catering companies recommend setting up a bar for every 75 to 100 guests, with the idea of having one bartender for every 75 guests. This is just a recommendation and is not mandatory, but if you want effective bar service at your event, it is suggested to have a sufficient amount of bartenders or bars. This will reduce traffic at the bars as well as long lines.
Payment Options for the Bar
There are three options to consider when planning a large group catering event in Indianapolis. These options are:
Host Bar – This is a scenario in which the host, that’s you, pays for all the drinks for the night. This is often referred to as an “open bar” to guests. This can be paid for by the drink, by the bottle, by the hour, or by the person. This all depends on your preference as well as what the catering company offers.
Cash Bar – This is a situation in which guests pay for their own drinks. A cash bar is also called a no-host bar.
Cash Bar with Tickets – This is when the host, you, passes out drink vouchers to guests, who in turn, use them as currency for drinks. Once the vouchers are gone, guests are responsible to pay for their own drinks the remainder of the night.
Deciding among the three options depends on the occasion, style, and budget of your party or event. It is often times perceived as “tacky” to have a cash bar at an event such as a wedding reception. It is considered poor etiquette. As far as budget, a cash bar would be the least expensive option because you only have to pay the company providing the service, not the service itself.
If budget is in question, and you want an open bar, there are a few ways to save money. For example, it is common for the host to put a time limit on the open bar. So drinks are free for a few hours, then the rest of the evening guests are required to pay for their drinks. Also, another way is to allow beer and wine to be free but require guests to pay for any other type of cocktails or hard liquor. Another common practice to save money on an open bar is to put a “cap” on the amount spent on the open bar. So the host can tell the bartender or catering company to serve cocktails for free until the cost reaches $1000, and from there, the guests are required to purchase their own drinks.
In all, planning a large group catering event can be a tedious process but always well worth the time put into it! Hiring the right catering company is the key to a smooth and effective catered evening. It isn’t as easy as it may look so leave it to a professional to handle the details. A professional experienced Indianapolis catering company is the root to a successful catered party or event.
Call Jug’s Catering at 317-842-5879
Catering Company Indianapolis Indiana 317-842-5879
for superior catering services in Indianapolis
, Indiana. Our caterers are highly trained professionals with extensive experience in food service and catering. We are fervently dedicated to providing the most professional and delicious catering services at the most competitive prices in town. We service all races, ethnicities, and religions, as well as, cater all types of events and occasions imaginable. Call for free estimates, information, and advice the next time you need professional career caterers in Indianapolis, IN